EXPEDITION COSTS INCLUDE:
*Pre-departure materials *Special access permits, entry and park fees *Team of expedition staff *Applicable taxes *Educational program * Interactive workshops *Evening entertainment *Guided activities *Sightseeing and community visits *All Shipboard Meals *All Zodiac excursions *Port fees
EXPEDITION COST DOES NOT INCLUDE:
*$250 Discovery fee *Commercial & Charter flights *Gratuities (suggested $15 USD per passenger, per day) *Personal expenses *Mandatory medical evacuation insurance *Additional expenses in the event of delays or itinerary changes *Possible fuel surcharges *Pre & post hotel accommodation *Optional excursions * Additional costs associated with payments made by credit card.
Each area we visit has rich cultural experiences and wild treasures to offer. As guests, we have made a point to source and support local projects in the areas through which we travel. A contribution from each passenger, billed separately as the Discovery Fee, represents a portion of the money we donate to ensure the longevity and success of educational, environmental and cultural initiatives in these regions. Our Discovery Fee is $250 USD per person for all Shipboard Expeditions.
Rates are in U.S. dollars, per person, per voyage based on double occupancy except for C1 and C2, which are quad and triple cabins, respectively. Discovery Fee and charter/commercial airfare are not included in the berth price. Single occupancy cabins are available in select cabins on Ocean Endeavour and National Geographic Islander. Please call for availability.
Although we are a Canadian company, most of our operating costs are paid in U.S. dollars. For this reason all tour prices are in U.S. dollars. We will accept Canadian dollars at our current exchange rate, please call for details. We are not responsible for bank exchange rates on credit card transactions.
Published prices are based on exchange rates and tariffs in effect at the time of printing (February 2015) and are subject to change without notice. Once the deposit has been received changes will not be made to the base price. No refund will be given if costs are reduced. The company reserves the right to amend all or part of any tour price for any reason including, without limitation: increased fuel costs, airfares, airport charges
or increases in ground operator service fees. If the price increase is more than 7% (except increases resulting from an increase in retail sales tax or Federal Goods and Services Tax or Harmonized Sales Tax) the customer has the right to cancel the contract and obtain a full refund. Tour fees quoted are based on group participation. Prices are cash/cheque discounted, and in U.S. dollars.
2015 CREDIT CARD PRICING IS AS FOLLOWS IN USD:
Mighty Saint Lawrence: C1 $2,699 C2 $3,531 C3 $4,883 C4 $6,235 C5 $7,275 C6 $8,315 C7 $9,355 C8 $10,395 C9 $11,435 C10 $12,475 Newfoundland Circumnavigation: C1 $3,739 C2 $4,779 C3 $6,235 C4 $7,587 C5 $8,835 C6 $10,083 C7 $11,331 C8 $12,683 C9 $14,035 C10 $15,387 Newfoundland & Wild Labrador: C1 $5,195 C2 $6,235 C3 $7,691 C4 $9,043 C5 $10,291 C6 $11,539 C7 $12,787 C8 $14,139 C9 $15,491 C10 $16,843 Heart of the Arctic: C1 $4,155 C2 $5,195 C3 $6,651 C4 $8,003 C5 $9,251 C6 $10,499 C7 $11,747 C8 $13,099 C9$14,451 C10 $15,803 Arctic Explorer C1 $5,819 C2 $6,859 C3 $8,315 C4 $9,667 C5 $10,915 C6 $12,163 C7 $13,411 C8 $14,763 C9 $16,115 C10 $17,467 Into the Northwest Passage C1 $9,355 C2 $10,603 C3 $12,371 C4 $13,931 C5 $15,491 C6 $17,051 C7 $18,611 C8 $20,171 C9 $21,731 C10 $23,291 Out of the Northwest Passage C1 $9,355 C2 $10,603 C3 $12,371 C4 $13,931 C5 $15,491 C6 $17,051 C7 $18,611 C8 $20,171 C9 $21,731 C10 $23,291 Ecuador & the Galápagos Islands C1 $6,734 C2 $8,398 C3 $8,814 C4 $9,542 C5 $10,062 C6 $11,206 C7 $12,246 Cusco, Machu Picchu & the Sacred Valley $3,115 Haida Gwaii The Queen Charlotte Islands $5,819
2016 CREDIT CARD PRICING IS AS FOLLOWS IN USD:
Mighty Saint Lawrence: C1 $2,699 C2 $3,531 C3 $4,883 C4 $6,235 C5 $7,275 C6 $8,315 C7 $9,355 C8 $10,395 C9 $11,435 C10 $12,475 Sable Island: C1 $2,491 C2 $3,323 C3 $4,155 C4 $5,195 C5 $6,235 C6 $7,379 C7 $8,419 C8 $9,459 C9 $10,499 C10 $11,539 Newfoundland Circumnavigation: C1 $3,947 C2 $4,987 C3 $6,443 C4 7,795 C5 $9,043 C6 $10,291 C7 $11,539 C8 $12,891 C9 $14,243 C10 $15,595 Greenland & Wild Labrador: C1 $5,195 C2 $6,235 C3 $7,691 C4 $9,043 C5 $10,291 C6 $11,539 C7 $12,787 C8 $14,139 C9$15,491 C10 $16,843 Heart of the Arctic: C1 $4,155 C2 $5,403 C3 $6,859 C4 $8,211 C5 $9,459 C6 $10,707 C7 $11,955 C8 $13,307 C9 $14,659 C10 $16,011 Arctic Safari: C1 $6,027 C2 $7,067 C3 $8,523 C4 $9,875 C5 $11,123 C6 $12,371 C7 $13,619 C8 $14,971 C9 $16,323 C10 $17,675 Arctic Explorer: C1 $6,027 C2 $7,067 C3 $8,523 C4 $9,875 C5 $11,123 C6 $12,371 C7 $13,619 C8 $14,971 C9 $16,323 C10 $17,675 Into the Northwest Passage: C1 $9,355 C2 $10,811 C3 $12,579 C4 $14,139 C5 $15,699 C6 $17,259 C7 $18,819 C8 $20,379 C9 $21,939 C10 $23,499 Out of the Northwest Passage: C1 $8,315 C2 $9,771 C3 $11,539 C4 $13,099 C5 $14,659 C6 $16,219 C7 $17,779 C8 $19,339 C9 $20,899 C10 $22,459
A deposit of $1,000 usd per person is required upon booking to confirm participation. The balance of the payment is required 120 days prior to your departure date. The Company reserves the right to cancel reservations if payments are not received in time. Prices are cash/cheque discounted, if you wish to pay by credit card please refer to our credit card pricing. Please make cheques payable to: ADVENTURE CANADA. Please review our Cancellation & Refund Policy for a full outline of our cancellation terms.
As a registered Ontario company, we are licensed to sell travel packages through the Travel Industry Council of Ontario. We are required to keep all customer deposits in Client Trust Accounts and may only use the funds once the trip has begun or to make a deposit to an operator on behalf of the client. Our Client Trust Accounts are reviewed by a CPA on an annual basis and regularly inspected by TICO auditors.
RELEASE, TERMS AND CONDITIONS
Please read this important information carefully. The delivery by the passenger of the deposit together with a signed copy of this document to Adventure Canada (AC) shall constitute the passenger’s consent and agreement to all of the provisions contained herein.
CANCELLATION & REFUND POLICY
All requests for cancellations must be received in writing. Upon Adventure Canada receiving a written notice of cancellation at least 120 days prior to the scheduled date of departure, the passenger shall receive a full refund of its tour fees, less an administrative penalty of $500 usd per person. If a written notice of cancellation is received by Adventure Canada between 91 and 120 days prior to the scheduled date of departure, the passenger shall receive a refund of 35% of its tour fees. Please note that within the 90-day limit, all fees, deposits and tariffs received by Adventure Canada are forfeited. For these and other reasons mentioned below, passengers are strongly advised to obtain trip cancellation insurance at the time of deposit. No refunds shall be made to passengers who do not participate in any part of, or otherwise do not complete, the tour for any reason whatsoever.
Booking to 120 days prior to scheduled departure
91-120 days prior to scheduled departure
90 days prior to scheduled departure
In the event of a delay, passengers will be responsible for all costs and expenses associated therewith, including, without limitation, any additional food, lodging, transportation costs, or charge fees resulting from such delay. Should the tour be interrupted for any reason repatriation costs and expenses relating to prepaid travel expenses will be at the sole cost of the passenger. There will be no refund for any portion of the tour already taken. Adventure Canada recommends that the passenger obtains full travel insurance coverage and purchases refundable air/train tickets.
Baggage is solely at the passenger’s risk and expense. Baggage is limited to a maximum weight of 20 Kg or 44 lbs for all excursions involving an Adventure Canada charter flight. Also, commercial airline luggage allowance differs from carrier to carrier; please check with the passenger’s airline for current standards and weight restrictions. Excess baggage is not permitted on charter flights. Any excess baggage charges for commercial flights are the responsibility of the passenger. Passenger’s baggage is restricted to suitcases and hand luggage of such size and type as can comfortably and safely be stored in the passenger’s cabins. Cabin trunks are not acceptable and will not be permitted on board the vessel.
Due to the nature of the tour in which the passenger will be participating, passengers should have in place prior to departure, comprehensive insurance coverage including without limitation medical, emergency evacuation, trip cancellation and interruption, accident and baggage insurance. It is the responsibility of the passenger to secure insurance for the level of protection they desire. Adventure Canada’s cancellation terms apply to all passengers. Emergency Medical and Evacuation Insurance is mandatory for participation in all Adventure Canada expeditions and may be purchased through Adventure Canada at the time of booking and onward. Evidence of policy documentation will be required prior to embarkation. All passengers must carry a minimum of $75,000 usd per person emergency medical and evacuation coverage. This may not cover the full cost of a medical emergency. Additional expenses are the full responsibility of the passenger. Any losses sustained by the passenger as a result of the passenger failing to obtain proper insurance coverage shall be the sole responsibility of the passenger. For full coverage, including cancellation coverage prior to departure, passengers are strongly recommended to obtain travel insurance. As the passenger firms up their travel plans the passenger may insure additional trip related expenses (for example commercial airfare, accommodations, pre and post excursions and discrepancies in currency), please contact your client services specialist to do so.
IMAGES AND PRIVACY
On these trips Adventure Canada takes many photos, some of which are used for promotional purposes. If the passenger would not like photos which include the passenger to be used, please let Adventure Canada know in advance. Adventure Canada may also celebrate the passenger’s birthday or special events: please advise Adventure Canada if the passenger would like to abstain.
The itineraries/programs described are subject to change at the discretion of the ship’s master. These are expeditions to remote parts of the world. Adventure Canada, reserves the exclusive right, in its sole discretion, to alter or omit any part of the itinerary or change any reservation, staff member, feature and/or means of conveyance without notice and for any reason whatsoever including but not limited to weather and sea conditions, availability of anchorages, force majeure, political conditions and other factors beyond our control and without allowance or refund and with any and all extra costs resulting there from paid by the passengers. Adventure Canada, expressly reserves the right to cancel, without prior notice to the passengers, any tour prior to departure, in which case tour fees will be refunded without further obligation on the part of Adventure Canada, including, but not limited to the payment of interest accrued thereon. Decisions to alter then itinerary/program as aforesaid shall be made in the best interest of all passengers aboard the vessel. Adventure Canada, expressly reserves the right in its sole discretion to cancel the reservation of, or remove from the tour, any passenger at any time.
Adventure Canada is a sub-charterer of the Sea Adventurer. Adventure Canada’s registration serves as the Passage Contract Ticket, which is the standard passenger contract and liability waiver of the vessel mentioned herein. Passengers are encouraged to read this document upon receipt. In accepting this Passage Contract Ticket, passengers agree to be bound by its terms and conditions
RELEASE AND LIMITATION OF LIABILITY
The passenger hereby agrees to these terms and conditions and in consideration of the services and arrangements provided by Adventure Canada, further agrees that neither Adventure Canada nor its owners, officers, directors, agents, contractors (including, without limitation, the carrier) and employees shall have any liability or responsibility whatsoever for damages to or loss of property, loss of services, or injury or wrongful death or any other loss, expense, damage, delay or inconvenience which may be sustained or which may be incurred by reason of, or while engaged on, any Adventure Canada tour, whether due to Adventure Canada or the carrier’s ownership, maintenance, use, operation or control of any manner of conveyance used in carrying out the tour; (ii) the use of transportation or other services of carrier, owners, operators, or public carriers for whom Adventure Canada acts only as agent and for whom Adventure Canada is not responsible; (iii) passenger’s lack of proper travel documentation (such as visas, passports, etc.); (iv) any act, omission or event occurring during the time that passengers are not aboard Adventure Canada carriers or conveyances; (v) any act of war, insurrection, revolt or other civil uprising or military action occurring in the countries of origin, destination or passage, or changes caused by sickness, weather, strike, quarantine or other causes beyond the control of Adventure Canada or carrier or (vi) defects or failures of any aircraft, vessel, automotive vehicle or other equipment or instrumentality under the control of independent suppliers. If for any reason, Adventure Canada is ever found liable for any matter, Adventure Canada’s maximum liability, for any reason whatsoever, will be limited to the amount paid to Adventure Canada for its services. Without limitation, Adventure Canada is not responsible for any negligent acts, or acts which are beyond its control, including but not limited to acts of God or force majeure, weather emergencies, breakdown, or failure of diving or mechanical equipment, government actions, inclement weather, sickness, attacks by animals, availability of medical care or the adequacy of the same, criminal activity of any kind, terrorism, war, civil disturbance, sanitary conditions, quality or sanitation of food, quarantine, customs, regulations, epidemics, strikes, hotel overbooking, safety and/or security standards at hotels or other accommodations, or for any other reason beyond the control of Adventure Canada.
The passenger hereby waives any claim it may have against Adventure Canada, its owners, officers, directors, agents, contractors (including, without limitation, the carrier) and employees for any such damage, loss or injury. Adventure Canada acts only as agent for all services described herein. Adventure Canada and its sponsoring organizations do not assume any responsibility or liability whatsoever for any claims, damages, expenses or other financial loss related to the operation of this tour.
The passenger specifically understands and agrees that the passenger is releasing, discharging and waiving any claims or actions that the passenger may have presently or in the future for the negligent acts or conduct of adventure canada, its owners, directors, officers, employees, agents, contractors (including, without limitation, the carrier) and/or employees.
Regardless of the situation or circumstances giving rise to a claim, the passenger waives any right to seek indirect, special, consequential, punitive or exemplary damages against Adventure Canada, its owners, officers, directors, agents, contractors (including, without limitation, the carrier) and employees, for any reason whatsoever.
On tours which neither embark, disembark nor call at any port in the United States, Adventure Canada and the carrier shall be entitled to any and all liability limitations, immunities and rights applicable to it under the “Athens Convention Relating to the Carriage of Passengers and their Luggage by Sea” of 1974, as well as the “Protocol to the Athens Convention Relating to the Carriage of Passengers and their Luggage by Sea” of 1976 (“Athens Convention”). The Athens Convention limits the carrier’s liability for death or personal injury to a passenger to no more than 46,666 special drawing rights as defined therein (approximately U.S. $70,000). In addition, and on all other tours, all the exemptions from and limitations of liability provided in or authorized by the laws of the United States (including title 46, United States Code Sections 30501 through 30509 and 30511) will apply.
In case of a medical problem arising during the voyage, either on board or on shore, which results in costs for evacuation, use of aircraft or repatriation, the responsibility for payment of these costs belongs solely to the passenger.
Compensation for personal injury is limited in accordance with the provisions of any applicable International Conventions. These include, for example, in the course of road travel, air travel, rail travel, sea travel, or hotel accommodation and are limited to the provisions of, respectively, the Geneva Convention 1973, the Warsaw Convention as amended by the Hague Protocol 1955, the 1961 Berne Convention, the 1974 Athens Convention and the 1962 Paris Convention.
EXPRESS ASSUMPTION OF RISK AND RESPONSIBILITY/PARTICIPATION
The passenger hereby certifies that he/she does not have a mental, physical, or other condition or disability that would create a hazard for him/her or other passengers. The passenger agrees to honestly complete the personal information request from Adventure Canada via its website or by requesting paper copies, prior to departure. Adventure Canada reserves the right to request further information from the passenger’s physician. The passenger clearly understands that the liability of Adventure Canada is definitively limited as aforesaid. The passenger has carefully read the terms and conditions set out herein as well as the materials regarding the tour provided by Adventure Canada and is aware that such tour involves the risk of personal injury or death and damage or loss of property. The passenger also acknowledges that risk and dangers may be caused by the negligence of Adventure Canada, its owners, directors, employees, contractors, officers or agents or the negligence or participation of other participants. The passenger acknowledges that risk and dangers may arise from foreseeable and unforeseeable causes, including weather and other acts of nature. The passenger acknowledges that the aforementioned risks, dangers and hazards are a potential in connection with recreational activities which may take place during the passenger’s tour. In consideration of the benefits to be derived from participation in the tour, the passenger voluntarily accepts all risk of personal injury or death and property damage or other loss arising from participation on the tour and hereby agrees that he/she and his/her dependents, heirs, executors, administrators, legal personal representatives, successors and assigns, do release and hold harmless Adventure Canada and its owners, employees, officers, directors, agents, contractors, trustees and representatives from any and all claims, including claims of negligence, illness, personal injury, death or property damage or loss, however caused, arising from or related to this tour. The passenger has read carefully these terms and conditions, and will abide by the conditions set by Adventure Canada and in the terms and conditions hereof or elsewhere published. The passenger affirms that he/she has not received or relied on any oral or written representation of Adventure Canada as a basis for agreeing to the release contained in these terms and conditions.
Adventure Canada and the carrier shall be entitled to inspect passengers and their luggage for security purposes and the passenger hereby acknowledges that this may involve a physical search of the passenger and/or his/her property.
Should any passenger not arrive on board the vessel at a scheduled time of departure, Adventure Canada shall have no liability for any delay or interruption in planned itinerary of the vessel and Adventure Canada shall have the right, but shall not be obliged, to continue with the cruise on its planned itinerary.
HOW TO REGISTER
To register for an Adventure Canada expedition, each participant must complete the registration form and return it to our office with a $1,000 usd deposit. THE REGISTRATION FORM IS DOUBLE-SIDED AND YOUR SIGNATURE IS REQUIRED ON SECOND PAGE. By returning the registration formand deposit, you are acknowledging and agreeing to the Terms and Conditions and release required for participation on any Adventure Canada excursion. All cheques must be made out to Adventure Canada and MAY NOT BE CANADIAN CHEQUES MADE OUT TO USD; ask your bank for information on foreign currency. Full payment by credit card is subject to credit card pricing.
Weather, ice, and government regulations may necessitate changes to the itineraries and/or the cancellation of certain shore excursions. Every attempt—within the limits of law, time, and safety—will be made to adhere to the itineraries described. There may be a planned alternate for your route: please inquire at the time of booking. In the event of itinerary changes, passengers are not entitled to any refund or other compensation. Should the tour be interrupted for any reason repatriation costs and expenses relating to prepaid travel expenses will be at the sole cost of the traveler. There will be no refund for any portion of the tour already taken. Adventure Canada recommends that the passenger obtains full travel insurance coverage and purchases refundable air/train tickets. Expedition fees are based on group participation. Should you choose not to take part in any activity or make use of services provided, no refund will be given. Vessels and dates are subject to change.
On Ocean Endeavour single travellers willing to share their accommodation will be guaranteed the published rate even if a roommate is not available in categories one through seven. For single travellers who wish solo occupancy, there are a limited number of single-occupancy cabins available in categories three, four, and five with no single supplement charge. A single supplement charge of 1.5 times the published rate will apply in double occupancy cabins in categories three to seven. On the National Geographic Islander there are two single occupancy cabins, available for $12,295 usd. On the Island Roamer there are no single cabins. Bears of Churchill $800.00 usd single supplement charge. Machu Picchu $795.00 usd single supplement charge.
Prior to your expedition we will send you a pre-departure package including a statement of account; login details for your online profile; a handbook of practical guidelines; a briefing on local history, flora, and fauna; a reading list; and packing suggestions.
Adventure Canada collects personal information from our passengers via secure online account. You are required to provide select medical and personal information, as well as acknowledgement of select liabilities. Online accounts are established by booking reservations. This means that all passengers on a given reservation will have access to each others’ information. You will be asked to acknowledge this process on our reservation form by checking the box ‘I/we agree that all passenger details will be viewable by all persons on this registration/reservation’. If you prefer to have individual access to the online account please do not check this box on the reservation form and advise your Adventure Specialist by phone or email. If you prefer to provide your personal information to Adventure Canada by mail or fax, please contact us and we will send you paper copies. We ask that your personal information be completed at your convenience, but no less than 120 days prior to departure. You will not receive your final documents until these forms are completed and submitted.
PASSPORTS & VISAS
Passports are mandatory and must be current, with a date of expiry at least six (6) months after the trip’s conclusion. Participants are responsible for obtaining personal visas, passports, health certificates and other required documents and inoculations at their own expense. Entry to another country may be refused even if the required information and travel documents are complete.
Adventure Canada expeditions are intended for people in reasonably good health. Zodiac cruises and transfer times can be lengthy. You must be able to climb stairs between decks on the ship. You must also be able to climb the external gangway stairs to transfer between the ship and the Zodiacs. Our guides and ship crew are available to assist you in and out of the Zodiacs, both on shore and at the gangway. Adventure Canada expeditions may involve extensive walking in variable weather conditions over sometimes sandy or uneven terrain. Wherever possible on shore excursions, we break into smaller, guided groups according to interest and physical ability. This may mean one small group going off on a strenuous, two hour hike on steep terrain, while another explores the area in and around the landing beach, keeping to relatively level terrain and short distances. Generally speaking, once a few people are ready to return to the ship, the Zodiacs are usually available to take you back at the time of your choosing.
Zodiacs are the favoured means of transportation in the Arctic for all our expeditions and, indeed, wherever shallow waters and beaches ring the shoreline. They are stable, versatile craft that cruise at approximately four knots; in windy weather they can make for rather splashy rides. We therefore recommend wearing wet weather gear for Zodiac transfers. Life preservers are absolutely compulsory and will be provided. Zodiac landings will generally entail disembarking onto rocky or gravelly beaches. The beach landings may be wet, meaning that there may be some spray en route to shore, and that you may have to step into water up to 25 centimetres / 10 inches deep. Rubber boots will be provided.
This expedition is intended for persons in good health. Passengers who are not fit for long trips for any reason, including disability, heart, or other health conditions, are advised not to join the tour. Should any such condition become apparent, we reserve the right to decline embarkation. Our vessel is not equipped to handle serious medical conditions. Medical and Emergency Evacuation insurance is mandatory. A ship’s doctor will be in attendance in the ship’s small medical clinic on most cruises to attend to passengers’ basic health needs. If you require specific medications, please ensure that you bring a supply adequate to last you for the duration of the journey and take care to properly pack them to ensure safe transport. Once aboard ship, we will be travelling in remote communities where prescriptions cannot be replaced.There is a fee for consultation and treatment by the onboard doctor. Any charges will be debited from your onboard account.
Our ships’ crew work hard to please, and tips are heartily appreciated. In fairness to all those who work together to make your trip enjoyable, tips are collected at the end of the voyage and distributed equitably among the crew. Although we leave tip amounts to your discretion, past passengers have asked for a recommended amount. We suggest a rate of $15 usd per day, per passenger. Gratuities will be automatically added to your shipboard account: you may advise the purser onboard of you would like to increase or decrease the tip amount. Adventure Canada staff does not accept tips.
When purchasing your airline tickets to meet us at our point of departure, please ensure that they are changeable or refundable; Adventure Canada is not responsible for missed connections due to late charter flights, or changes/delays/interruptions in the ship’s intended itinerary and will not reimburse you for rebooking fees or new ticket charges incurred.