2014 BROCHURE NOW AVAILABLE REQUEST YOURS TODAY
EXPEDITION COSTS INCLUDE:
*Pre-departure materials *Special access permits, entry and park fees *Team of expedition staff *Applicable taxes *Educational program * Interactive workshops *Evening entertainment *Guided activities *Sightseeing and community visits *All Shipboard Meals *All Zodiac excursions *Port fees
EXPEDITION COST DOES NOT INCLUDE:
*$250 Discovery fee *Commercial & Charter flights *Gratuities (suggested $15 USD per passenger, per day) *Personal expenses *Mandatory medical evacuation insurance *Additional expenses in the event of delays or itinerary changes *Possible fuel surcharges *Pre & post hotel accommodation *Optional excursions * Additional costs associated with payments made by credit card.
Each area we visit has rich cultural experiences and wild treasures to offer. As guests, we have made a point to source and support local projects in the areas through which we travel. A contribution from each passenger, billed separately as the Discovery Fee, represents a portion of the money we donate to ensure the longevity and success of educational, environmental and cultural initiatives in these regions. Our Discovery Fee is $250 USD per person for all Shipboard Expeditions.
Rates are in US dollars, per person, per voyage based on double occupancy. Discovery fee and charter and commercial airfare are not included in the Berth price. Single occupancy cabins are available in categories three through seven at 1.6 times the double occupancy rate. Please call for availability.
Although we are a Canadian company, most of our operating costs are paid in U.S. dollars. For this reason all tour prices are in U.S. dollars. We will accept Canadian dollars at our current exchange rate, please call for details. We are not responsible for bank exchange rates on credit card transactions.
Published prices are based on exchange rates and tariffs in effect at the time of printing (December 2013) and are subject to change without notice. Once the deposit has been received changes will not be made to the base price. No refund will be given if costs are reduced. The company reserves the right to amend all or part of any tour price for any reason including, without limitation: increased fuel costs, airfares, airport charges or increases in ground operator service fees. If the price increase is more than 7% (except increases resulting from an increase in retail sales tax or Federal Goods and Services Tax or Harmonized Sales Tax) the customer has the right to cancel the contract and obtain a full refund. Tour fees quoted are based on group participation. Prices are cash/cheque discounted, and in US dollars.
2014 CREDIT CARD PRICING IS AS FOLLOWS:
Newfoundland Circumnavigation: C1 $4,155 C2 $5,195 C3 $6,235 C4 $6,859 C5 $7,899 C6 $8,419 C7 $9,355 C8 $9,875 C9 $10,603 C10 $11,435 Sable Island C1 $2,803 C2 $3,843 C3 $4,883 C4 $5,507 C5 $6,755 C6 $7,275 C7 $8,315 C8 $8,835 C9 $9,875 C10 $10,915 Newfoundland & Wild Labrador C1 $3,739 C2 $4,779 C3 $5,819 C4 $6,443 C5 $7,691 C6 $8,211 C7 $9,251 C8 $9,771 C9 $10,811 C10 $11,851 Arctic Safari C1 $4,155 C2 $5,715 C3 $7,275 C4 $8,003 C5 $9,459 C6 $10,083 C7 $11,331 C8 $11,851 C9 $12,891 C10 $13,931 Arctic Explorer C1 $4,155 C2 $5,715 C3 $7,275 C4 $8,003 C5 $9,459 C6 $10,083 C7 $11,331 C8 $11,851 C9 $12,891 C10 $13,931 Northwest Passage (East to West) C1 $8,523 C2 $10,083 C3 $11,643 C4 $12,371 C5 $14,035 C6 $14,763 C7 $16,011 C8 $16,531 C9 $17,571 C10 $18,611 Northwest Passage (West to East) C1 $7,587 C2 $9,147 C3 $10,707 C4 $11,435 C5 $13,099 C6 $13,827 C7 $15,075 C8 $15,595 C9 $16,635 C10 $17,675 Greenland & Wild Labrador C1 $4,779 C2 $6,027 C3 $7,275 C4 $7,899 C5 $9,147 C6 $9,667 C7 $10,707 C8 $11,227 C9 $12,267 C10 $13,307 Antarctica C1 $9,355 C2 $10,395 C3 $11,435 C4 $12,163 C5 $13,515 C6 $14,555 C7 $15,179 C8 $16,635 C9 $18,299 C10 $20,795
A deposit of $1,000 USD per person is required upon booking to confirm participation. Adventure Canada strongly advises all passengers to obtain trip cancellation insurance at the time of deposit. The balance of the payment is required 120 days prior to your departure date. The Company reserves the right to cancel reservations if payments are not received in time. Prices are cash/cheque discounted, if you wish to pay by credit card please refer to our credit card pricing. Please make cheques payable to: ADVENTURE CANADA. Please review our Cancellation & Refund Policy for a full outline of our cancellation terms.
RELEASE, TERMS AND CONDITIONS
Please read this important information carefully. The delivery by the passenger of the deposit together with a signed copy of this document to Adventure Canada (AC) Eagle Eye Tours (EET), shall constitute the passenger’s consent and agreement to all of the provisions contained herein. (Signature required on both sides)
CANCELLATION & REFUND POLICY
All requests for cancellations must be received in writing. Upon Adventure Canada receiving a written notice of cancellation at least 120 days prior to the scheduled date of departure, the passenger shall receive a full refund of its tour fees, less an administrative penalty of $500 per person. If a written notice of cancellation is received by Adventure Canada between 91 and 120 days prior to the scheduled date of departure, the passenger shall receive a refund of 35% of its tour fees. Please note that within the 90-day limit, all fees, deposits and tariffs received by Adventure Canada are forfeited. For these and other reasons mentioned below, passengers are strongly advised to obtain trip cancellation insurance at the time of deposit. No refunds shall be made to passengers who do not participate in any part of, or otherwise do not complete, the tour for any reason whatsoever.
Booking to 120 days prior to scheduled departure
91-120 days prior to scheduled departure
90 days prior to scheduled departure
In the event of a delay, passengers will be responsible for all costs and expenses associated therewith, including, without limitation, any additional food, lodging or transportation costs resulting from such delay. We recommend you obtain full travel insurance coverage and purchase refundable air tickets.
Baggage is solely at the passenger’s risk and expense. Baggage is limited to a maximum weight of 20 KG for all excursions involving an Adventure Canada charter flight. Also, commercial airline luggage allowance is typically two pieces per passenger and one piece of carry-on luggage, subject to weight restrictions, but please check with your airline for current standards. Excess baggage is not permitted on charter flights. Any excess baggage charges for commercial flights are the responsibility of the passenger.
Due to the nature of the tour in which the passenger will be participating, passengers should have in place prior to departure, comprehensive insurance coverage including without limitation medical, emergency evacuation, trip cancellation and interruption, accident and baggage insurance. Emergency medical and evacuation coverage is mandatory for trip participation and policy documentation will be required. Any losses sustained by the undersigned passenger as a result of its failing to obtain proper insurance coverage shall be the sole responsibility of the passenger. For full coverage, including cancellation coverage prior to departure, passengers are strongly recommended to obtain insurance at the time of deposit.
IMAGES AND PRIVACY
On these trips we take many photos, some of which we use for promotional purposes. If you would not like photos which include you to be used, please let us know in advance. We may also celebrate your birthday or special event, let us know if you would like to abstain.
The itineraries/programs described are subject to change at the discretion of the ship’s master. These are expeditions to remote parts of the world. Adventure Canada, reserves the exclusive right, in its sole discretion, to alter or omit any part of the itinerary or change any reservation, staff member, feature and/or means of conveyance without notice and for any reason whatsoever including but not limited to weather and sea conditions, availability of anchorages, force majeure, political conditions and other factors beyond our control and without allowance or refund and with any and all extra costs resulting there from paid by the passengers. Adventure Canada, expressly reserves the right to cancel, without prior notice to the passengers, any tour prior to departure, in which case tour fees will be refunded without further obligation on the part of Adventure Canada, including, but not limited to the payment of interest accrued thereon. Decisions to alter then itinerary/program as aforesaid shall be made in the best interest of all passengers aboard the vessel. Adventure Canada, expressly reserves the right in its sole discretion to cancel the reservation of, or remove from the tour, any passenger at any time.
Adventure Canada is a sub-charterer of the Sea Adventurer. Adventure Canada’s registration serves as the Passage Contract Ticket, which is the standard passenger contract and liability waiver of the vessel mentioned herein. Passengers are encouraged to read this document upon receipt. In accepting this Passage Contract Ticket, passengers agree to be bound by its terms and conditions
The undersigned hereby agrees with these terms and conditions and further agrees that Adventure Canada shall have no liability or responsibility whatsoever for damages to or loss of property, or injury which may be sustained by reason of, or while engaged on, any Adventure Canada tour, whether due to Adventure Canada (AC), Eagle Eye (EET), ownership, maintenance, use, operation or control of any manner of conveyance used in carrying out the tour; (ii) the use of transportation or other services of owners, operators, or public carriers for whom AC/EET acts only as agent; (iii) passenger’s lack of proper travel documentation (such as visas, passports, etc.); (iv) any act, omission or event occurring during the time that passengers are not aboard AC/EET carriers or conveyances; or (v) any act of war, insurrection, revolt or other civil uprising or military action occurring in the countries of origin, destination or passage, or changes caused by sickness, weather, strike, quarantine or other causes beyond the control of AC/EET. The undersigned hereby waives any claim it may have against Adventure Canada for any such damage, loss or injury. The passenger understands and acknowledges the ticket in use by the carriers concerned (when issued) shall constitute the sole contract between the transportation companies and the purchaser of these tours and/or passage. Adventure Canada of Mississauga, Ontario, Canada (Ontario Registration No. 0400 1400) acts only as agent for all services described herein. AC/EET and its sponsoring organizations do not assume any responsibility or liability whatsoever for any claims, damages, expenses or other financial loss related to the operation of this tour. All legal questions and actions against Adventure Canada must be brought in Mississauga, Ontario, Canada, and by its acceptance hereof the passenger waives any right to bring an action in any other forum.
The passenger hereby certifies that he/she does not have a mental, physical or other condition or disability that would create a hazard for him/herself or other passengers. The passenger agrees to honestly complete the personal information request from AC/EET via our website or by requesting paper copies, prior to departure. Adventure Canada reserves the right to request further information from your physician. The undersigned passenger clearly understands that the liability of AC/EET is definitively limited as aforesaid. The undersigned passenger has carefully read the terms and conditions set out herein as well as the materials regarding the tour provided by AC/EET and is aware that such tour involves the risk of personal injury or death and damage or loss of property. In consideration of the benefits to be derived from participation in the tour, the undersigned voluntarily accepts all risk of personal injury or death and property damage or other loss arising from participation on the tour and hereby agrees that he/she and his/her dependents, heirs, executors and assigns, do release and hold harmless AC/EET and its employees, officers, directors, trustees and representatives from any and all claims, including claims of negligence, illness, personal injury, death or property damage or loss, however caused, arising from or related to this tour. The undersigned has read carefully this agreement, and will abide by the conditions set by AC/EET and in the terms and conditions hereof or elsewhere published. The undersigned affirms that he/she has not received or relied on any oral or written representation of Adventure Canada as a basis for executing this Release.
HOW TO REGISTER
To register for an Adventure Canada expedition each participant must complete the registration form and return along with a $1000 USD deposit. THE REGISTRATION FORM IS DOUBLE SIDED AND YOUR SIGNATURE IS REQUIRED ON BOTH SIDES. By returning the registration form and deposit you are acknowledging and agreeing to the Terms and Conditions and release required for participation on any Adventure Canada excursion. All cheques must be made out to: Adventure Canada. Full payment by credit card is subject to credit card pricing.
Weather, ice and government regulations may require changes to be made to the itineraries and/or the cancellation of certain shore excursions. Every attempt, within the limits of law, time and safety, will be made to adhere to the itineraries described. There may be a planned alternate for your route, please inquire at the time of booking. In the event of changes, passengers are not entitled to any refund or other compensation. Expedition fees are based on group participation. Should you choose not to take part in any activity or make use of services provided, no refund will be given. Vessels and dates are subject to change.
On shipboard expeditions travellers willing to share their accommodations will be guaranteed the double occupancy rate even if a roommate is not available. Single travellers who wish to guarantee single accommodations may do so at 1.6 times the published rate in categories 3-7, subject to availability.
Prior to your tour we will send you a pre-departure package including a statement of account, log in details to access your online profile, a booklet describing life aboard the ship, reading list, packing suggestions and other useful travel tips.
Adventure Canada collects personal information from our passengers via a secure online account. You will be required to provide select medical and personal information and acknowledgement of select liabilities. Online accounts are set up by booking reservation. This means that all passengers on a given reservation will have access to each others information. You will be asked to acknowledge this process on our reservation form by checking off the box ‘I/we agree that all passenger details will be viewable by all persons on this registration/reservation’. If you prefer to have individual access to the online account please do not check this box on the reservation form and advise your Adventure Specialist by calling or communicating your request by email. If you prefer to provide your personal information to Adventure Canada by mail or fax please contact us and we will send you paper copies. We ask that your personal information be completed at your earliest convenience, but at least 120 days prior to departure. You will not receive your final documents until these forms are completed and submitted.
Adventure Canada strongly advises all passengers to obtain travel insurance at the time of deposit. If you have not yet purchased your commercial airfare you may increase your insurance coverage afterwards. By not purchasing coverage at the time of booking you are not fully covered. Adventure Canada’s cancellation terms apply to all passengers. Emergency Medical and Evacuation Insurance is required for participation in all Adventure Canada expeditions.
PASSPORTS & VISAS
PASSPORTS ARE MANDATORY. Participants are responsible for obtaining personal Visas, passports and inoculations if required at their own expense.
Adventure Canada expeditions are intended for people in reasonably good health. Zodiac cruises and transfer times can be lengthy. There are no elevators on board ship, and you must be able to climb stairs between decks. You must also be able to climb the external gangway stairs to transfer between the ship and the Zodiacs. Our guides and ship crew are available to assist you in and out of the Zodiacs, both on shore and at the gangway. Adventure Canada expeditions may involve extensive walking in variable weather over sometimes sandy or uneven terrain. Wherever possible on shore excursions, we break into smaller, guided groups according to interest and physical ability. This may mean one small group going off on a strenuous, two hour hike on steep terrain, while another explores the area in and around the landing beach, keeping to relatively level terrain and short distances. Generally speaking, once a few people are ready to return to the ship, the Zodiacs are usually available to take you back at the time of your choosing.
Zodiacs are the favoured means of transportation in the Arctic for all our expeditions and, indeed, wherever shallow waters and beaches ring the shoreline. They are stable, versatile craft which cruise at an approximate speed of four knots, and in windy weather can make for rather splashy rides. We therefore recommend wearing wet weather gear for Zodiac transfers. Life preservers are absolutely compulsory. Zodiac landings will generally entail disembarking onto rocky or gravelly beaches. The beach landings may be wet, meaning that there may be some spray en route to shore, and that you may have to step into water up to 25 cm/10 inches deep. Rubber boots are highly recommended.
This expedition is intended for persons in good health. Passengers who are not fit for long trips for any reason, including disability, heart or other health conditions, are advised not to join the tour. Should any such condition become apparent, we reserve the right to decline embarkation. Our vessel is not equipped to handle serious medical conditions. Medical and Emergency Evacuation insurance is mandatory and may be purchased through Adventure Canada at the time of booking. All passengers must carry a minimum of $75,000 USD per person emergency medical and evacuation coverage. This may not cover the full cost of a medical emergency. Additional expenses are the full responsibility of the passenger
A ship’s doctor will be in attendance in the ship’s small medical clinic on most cruises to administer to passengers’ basic health needs. If you require specific medications, please ensure that you bring a supply adequate to last you for the duration of the journey. Any applicable fee for medical services rendered or medicines supplied will be debited from your account.
Our ship’s crew work hard to please and tips are heartily appreciated. In fairness to all of those who work together to make your cruise enjoyable, tips are collected at the end of the voyage and distributed equitably among the crew. Although we leave tip amounts to your discretion, in the past many passengers have asked for a recommended amount. We suggest a rate of $15USD per day, per passenger, as a kind and generous offering. Gratuities will be automatically added to your shipboard account, you may advise the purser onboard of you would like to increase or decrease the tip amount. Adventure Canada staff does not accept tips.